Spare Parts Sales Specialist

Duration: 6-month temporary contract (full-time), with the possibility of a permanent position. 
Location: UK, Coventry
Reports to: Spare Parts Manager

Your core tasks will include:

Spare Parts Quoting & Order Fulfilment
• Prepare accurate and timely spare parts quotations for UK & Ireland customers using the ERP system.
• Process spare parts and service-related orders for UK & Ireland customers using the ERP system.
• Coordinate customer returns, repairs, invoicing and credit processes via ERP.
• Proactively monitor and manage open orders to ensure on-time delivery.
• Expedite sales order backlog to maximise billing output.

Customer Service
• Maintain and build strong relationships with our customers/suppliers to ensure satisfaction.
• Provide high-quality, responsive customer service across all forms of communication channels in line with SLA’s.

E-Store & Sales Initiatives
• Support customer engagement through the E-Store strategy.
• Assist customer onboarding to the E-Store digital platform.
• Collaborate with the European team to enhance transactional efficiency.

Inventory Control & Availability
• Monitor local stock levels and backorders, proactively addressing shortages or risks.
• Optimise inventory levels to meet customer demands.

Process Improvement / KPI’s / General
• Drive improvements in quoting, order processing and customer service processes.
• Ensure adherence to established processes, standards and SLA’s.
• Assess and maintain clarity of SLA’s, including terms and performance timelines and compliance.
• Track and report on key aftersales performance KPI’s.
• Work collaboratively across all departments to support business objectives.
• Any other related duties, as required by the Spare Parts Manager and such other duties as are within the scope of the job purpose, the title of the post and its grading.

Your profile:

Experience & Education
• Minimum 4 years’ experience in aftersales or a similar role.
• Experience using ERP systems (ideally SAP S/4HANA & JD Edwards) & Microsoft 365 applications.
• Back-office quoting experience in a technical or industrial B2B environment (desirable).
• Qualification in Business, Supply Chain, Engineering or a related field (or equivalent experience) preferable.

Skills
• Excellent communication skills with strong commercial awareness and a customer-focused approach.
• An inquisitive mindset with a proactive and persistent approach to resolving customer and system-based challenges, with the ability to prioritise effectively.
• Strong analytical and complex problem-solving skills.
• Effective collaborator across cross-functional teams.
• Adaptable and resilient, with the ability to perform under pressure and in a fast-paced environment.

* Candidates must possess a right-to-work document in the UK and should be located within a 45-minute travel time from the office, as this position requires on-site presence. The role is based in Coventry.