Office Administrator

We are a global leader in industrial automation with a friendly and supportive office based in Kildare.  We’re now looking for a personable, organised and dependable Office Administrator / Receptionist to join our team. 

 If you enjoy helping people, keeping things running smoothly and being at the heart of day-to-day operations, this could be the perfect role for you. 

About the Role 

As our Office Administrator / Receptionist, you’ll play an important part in creating a welcoming, well-organised environment and ensuring that both colleagues and visitors have a positive experience.  You’ll also support our after-care services and training function by helping prepare quotations and keeping track of customer orders. 

This is a great opportunity for someone who is detail-focused, enjoys working with people and likes variety in their day. 

What You’ll Be Doing 

Front of House & Office Support 

• Help keep our office running smoothly and looking its best 

• Greet visitors warmly and assist with general enquiries 

• Manage incoming and outgoing post and deliveries 

• Coordinate meetings and small events, including arranging refreshments 

• Look after the reception and showroom area to ensure a professional appearance 

• Liaise with facility suppliers and flag any maintenance needs 

• Support employees, clients and vendors by providing information or directing queries 

General Administration 

• Raise purchase requisitions for facilities, marketing and travel 

• Maintain accurate records, databases and files 

• Input information into our ERP systems with care and accuracy 

• Support different departments with day-to-day admin tasks 

• Keep communal areas and meeting rooms tidy and ready for use 

• Assist with customer audits and questionnaires, working with internal teams 

After-Care Sales Support 

• Prepare and update quotations through our CRM system 

• Track quotation progress and send friendly reminders 

• Process received purchase orders and coordinate with the Service team 

• Keep accurate data and notes to ensure a seamless process for everyone 

• Set reminders for renewals as after-care plans approach their end date 

What We’re Looking For 

You don’t need to tick every single box, but the ideal candidate will have: 

• Experience in reception, administration, or a similar role 

• Confidence using Microsoft Office (Teams, Outlook, Word, etc.) 

• Comfortable using standard office equipment 

• Great communication skills and a friendly, approachable manner 

• Strong organisational skills and the ability to juggle tasks calmly 

• Good attention to detail and accuracy in data entry 

• A team-focused attitude and willingness to support others 

• A professional and welcoming appearance 

• Experience supporting after-care or service-based sales (engineering industry preferable) - this is an advantage but not essential 

*** This role is a full-time, office-based position located at Unit 1, Unit K8, Maynooth Business Campus, County Kildare, Ireland and candidates must possess the right to work in Ireland. 

Please be aware that applications for this position will not be reviewed until mid-January 2026.